Standard Terms of Purchase

Last updated: [LAST_UPDATED]

These Standard Terms of Purchase apply to goods bought by Stoneport Supply (“Stoneport,” “we,” “us”) from a supplier (“you”). They are separate from the Terms of Use that govern this website.

Where you have your own dealer agreement, supply agreement, or standard terms, those take precedence over this document in full. We publish this so you know what to expect if you do not.

1. Orders

• Every order is placed as a written purchase order identifying items, quantities, agreed unit prices, and a requested delivery window.
• An order is binding on us once you acknowledge it. We will not treat an unacknowledged order as committed stock.
• Our opening orders start at $1,000 unless your own minimum is higher, in which case yours applies.
• We do not buy on consignment, on sale-or-return, or on a revenue-share basis. We take title and we pay.

2. Pricing and payment

• Prices are those on your current published wholesale price list, or as separately agreed in writing.
• New accounts pay in advance by ACH, wire transfer, or business credit card.
• Once an order history exists, we will complete your credit application and move to Net 30 or whatever terms your process allows.
• Price increases are honoured on orders placed after the effective date, with reasonable notice.
• If we cannot pay on the agreed date, you will hear it from us before the invoice is due rather than after.

3. Delivery and receiving

• Goods are delivered to the receiving address on the purchase order, which is our third-party logistics facility rather than an address we operate.
• Delivery appointments, carrier requirements, and labelling standards for that facility are supplied with the order.
• Title and risk pass on delivery and acceptance at that facility.
• Partial shipments are acceptable if flagged in advance.

4. Shortages, damage, and discrepancies

• Inbound shipments are reconciled against the purchase order and the packing list on receipt.
• Shortages, overages, or visible damage are reported to you within three business days of receipt, with reference numbers and photographs where relevant.
• Concealed damage is reported within ten business days of receipt.
• We will not deduct from an invoice without telling you first and giving you a chance to respond.

5. Non-conforming goods

Goods that are not what was ordered, are past a usable date code, or arrive in condition unfit for retail sale may be returned at your cost, or credited, at your option. We will agree the route with you rather than choosing one unilaterally.

6. Product integrity

• We do not alter, repackage, relabel, or remove identifying marks from your product.
• We do not combine your product into bundles or multi-packs without your written agreement.
• Product is stored and handled by our logistics partner under normal commercial conditions. Handling standards and facility details are available to you on request.

7. Pricing and channel commitments

• We hold your published minimum advertised price. Our full MAP Compliance Policy sets out how.
• We sell to end consumers only. We do not re-wholesale, broker, or supply other resellers.
• We do not sell into channels, marketplaces, or territories your agreement excludes.
• Listings use your approved imagery, specifications, and claims. We do not write product claims you have not approved.

8. Compliance, safety, and recalls

• You confirm goods supplied meet applicable federal and state requirements for their category, including labelling and safety standards.
• In the event of a recall or safety notice, we will act on your written instructions promptly, quarantine affected stock with our logistics partner, and provide the records we hold.

9. Documentation

We provide a signed Form W-9, a current resale certificate, a certificate of insurance, business registration details, and trade or bank references with every account application. If your credit process needs something not on that list, ask and we will send it.

10. Confidentiality

Wholesale price lists, terms, forecasts, and account documents exchanged between us are treated as confidential and are not shared outside Stoneport Supply except where required by law or by our professional advisers.

11. Termination

Either of us may stop trading at any time on written notice. Orders already acknowledged are honoured, and outstanding invoices remain payable. If you terminate because we have breached a pricing or channel commitment, we will stop listing the affected product on request.

12. Changes

We may revise these terms. The revision date above reflects the current version, and the terms in force when an order was acknowledged govern that order.

13. Contact

Questions about these terms, or about anything in them you would like changed for your account:

Stoneport Supply
[STREET_ADDRESS]
[CITY], [STATE] [ZIP]
[PARTNERS_EMAIL]
[COMPANY_PHONE]